How to find a clothing manufacturer: from first email to production
A practical process for new clothing brands: where to find factories, what to send in a request for quote, how sampling works and how to avoid common sourcing mistakes.
Updated 1 October 2026 · By Hem Apparel
Finding a factory is easier when you know what to ask for and what to send. This is the process most new brands follow, from the first search to the first production order.
Step 1: decide what you are making
Know your product type, target price and rough quantity before you contact anyone. A factory that makes premium knitwear will not suit a basic printed tee, and vice versa. Be realistic about volume: many factories have minimum order quantities (MOQ) per style and per colour.
Step 2: where to look
- Sourcing platforms and directories for apparel makers.
- Trade shows and sourcing events.
- Referrals from other brands, designers and pattern makers.
- Social media and search: many factories show their work and welcome small brands.
- Local makers if you want short lead times and easy visits.
Step 3: prepare your request for quote (RFQ)
An RFQ with a tech pack gets better, faster and more comparable quotes than a message with a photo. Send:
- A tech pack: flat sketches, measurements, materials and construction.
- Estimated quantity per colour and size.
- Target delivery date and destination.
- Any certifications or testing you need.
- Your questions: MOQ, sample lead time, sample cost and payment terms.
Step 4: compare quotes properly
| Check | Why it matters |
|---|---|
| Unit price and what it includes | Trims, labels and packaging can be extra |
| MOQ per style and per colour | Decides whether the order is possible |
| Sample cost and lead time | Sets the schedule before production |
| Payment terms | Deposit and balance affect your cash flow |
| Shipping terms (EXW, FOB, DDP) | Defines who pays and handles what |
Step 5: sampling
Expect at least one round. The factory makes a first sample from your tech pack. You check it against the spec, send written comments and request a revised sample if needed. Only approve production when a sample matches. Keep the approved sample as a reference.
Step 6: production and quality
Agree an inspection plan before production, for example checking inline during sewing and a final check before shipping. Use the tolerances and quality call-outs in your tech pack as the pass or fail standard.
Red flags
- No questions about your product at all.
- Refusing to share photos of the factory or past work.
- Prices far below every other quote.
- Pressure to pay everything up front.